2012 IEEE International

Paper submission


Paper submissions are now closed. The submissions to the meeting are being technically reviewed right now. The Technical Program Committee (TPC) will be meeting at the end of February to determine which papers will be accepted. Corresponding authors will be sent a notice of the disposition of their papers shortly after the Technical Program Committee meeting. Corresponding authors of papers accepted for presentation will receive instructions on how to obtain letters for VISA requests.

General Submission Information

All paper and abstract submissions must be received in PDF format via the conference paper submission website by Tuesday, January 17, 2012. This is a firm deadline. Papers will not be accepted after this date. Only electronic submissions in PDF format will be accepted. Instructions, templates, and format examples for both AP-S and URSI submissions are provided below.


Manuscript Preparation and Paper Submission Guidelines

Authors are invited to submit contributions for review and consideration for presentation at the symposium on topics of interest to AP-S and URSI, including advancements and innovations in the fields of electromagnetics, antennas, and wave propagation.  Papers will be selected for presentation in either oral (regular or special) sessions or poster sessions.  Assignment to oral or poster sessions will be based
solely on a paper's topic.  The language of the symposium is English.

AP-S contributions are formatted as a summary paper with a maximum length of two pages.  URSI contributions are formatted as an abstract with a maximum length of one page.  Please do not include page numbers on submitted documents. Please see the specific AP-S and URSI instructions below for more information.

All AP-S paper and URSI abstract submissions must be received in PDF format via the conference paper submission website no later than Tuesday, January 17, 2012. Allowances will be made to accommodate the various time zones around the world. Submissions must meet IEEE Xplore® specifications, including embedding of all fonts in the PDF file (please see "Steps for Submission" below for more information). Only the author who submits the paper will receive an (automated) acknowledgement of the submission.

At the time of submission you will be asked to identify a primary topic (required) from an AP-S or URSI topic list, as well as a secondary topic (optional). The identification of a secondary topic in addition to a primary one will help ensure that your paper, if accepted, is assigned to the most appropriate session for presentation.

Address all AP-S and URSI technical program correspondence to Susan Hagness, Nader Behdad, and Anthony Grbic, via email at tpc@2012apsursi.org.

Address all conference paper submission website questions to Bo Yu at boyu01@gmail.com.


Additional Instructions for AP-S Authors

All AP-S summary papers for the 2012 symposium must be submitted in the IEEE standard two-column format. Papers cannot exceed two pages in length, including text, references, and figures. The introduction of the paper should clearly indicate the unique aspects of the submission and how it relates to previous work.

Two-column, two-page AP-S templates:
     MS Word Template (aps2012_template_MSWord.doc)
     PDF generated from MS Word file (aps2012_template_MSWord.pdf)
     LaTeX Template (IEEEtran.zip)
     PDF generated from LaTeX file (aps2012_template_LaTeX.pdf)

A signed (electronically) IEEE copyright form must accompany all AP-S submissions. Papers submitted without copyright forms will be rejected. Instructions for electronically signing and submitting copyright forms can be found under "Steps for Submission" below.

The two-page summary paper, if accepted, will be the final version published in the proceedings.  There will be no opportunity to revise/expand the paper after the submission deadline of January 17, 2012.

Please note that AP-S reserves the right to exclude a paper from distribution after the conference (e.g., removal from the proceedings submitted to IEEE Xplore) if the paper is not presented at the conference.


Additional Instructions for URSI Authors

URSI abstract submissions must consist of at least 250 words and must be limited to one page, including figures. Do not include a list of references. However, a few open-literature references may be included parenthetically, for example: (R. L. Lewis and J. R. Johler, Radio Sci., 2, 75-81, 1976). Acknowledgement of financial support is not deemed appropriate. Templates that can be used for the abstracts are available below:

Single-column, one-page URSI templates:
     MS Word Template (ursi2012_template_MSWord.doc)
     PDF generated from MS Word file (ursi2012_template.pdf)
     LaTeX Template (ursi2012.zip)


Special Sessions

Papers or abstracts for the special sessions must comply with all submission requirements and instructions for authors, including the submission deadline. A list of the special sessions is available in the submission Web site.

Please note that the special sessions for 2012 are all joint AP-S/URSI sessions. If you are submitting to a special session, you may submit your contribution in either the AP-S or URSI format. Questions on special sessions should be directed to Jamesina Simpson at simpson@ece.unm.edu.


PDF Generation and/or Compliance Checking

AP-S 2012 has registered for use of the IEEE PDF eXpressTM system. IEEE PDF eXpressTM  is a free service to IEEE conferences, allowing their authors to make IEEE Xplore® - compatible PDFs from source files (conversion function)  or to check PDFs that authors have made themselves for IEEE Xplore® compatibility (PDF Check function). It is important to note that after using the PDF eXpress service, *you must still submit the converted/checked PDF file to the conference paper submission web site*  (see step 6 under "Steps for Submission" below).

The IEEE Xplore®  requirements for PDF provide a unified and consistent format for the IEEE electronic archives, and have been in effect since 2005. All conference articles submitted for inclusion in IEEE Xplore® as is the case for this symposium, must adhere to the IEEE Xplore® PDF specification for compatibility.


Steps for Submission

  1. Create your manuscript.
  2. Proofread and check layout of manuscript (it is highly recommended  that you do this BEFORE going to IEEE PDF eXpress).
  3. Access the IEEE PDF eXpress site at http://www.pdf-express.org/, either creating a new account for yourself or logging in with an existing account.  Please use the following Conference ID:  apsursi12x
  4. Upload the source file for Conversion, or the PDF file for Checking.  Note that the site contains instructions, resources, helpful hints,  and access to technical support.  Please direct all PDF eXpressTM  questions to the PDF eXpressTM  technical support.
  5. Once your IEEE Xplore-compatible PDF has been created/approved, save it to your computer.
  6. Submit the final IEEE Xplore-compatible PDF on the conference paper submission web site:  http://www.aps-ursi.org/2012.  If you are submitting an AP-S summary, you are required to also submit an electronic copyright form (simply follow the instructions on the paper submission web site).
  7. A computer generated e-mail is immediately sent to the submitting author to provide feedback on a successful submission.
  8. Papers that are not presented at the conference (no-show papers) will be excluded from distribution on IEEE Xplore.

If you are a new user for the paper submission website (step 6), please note that you need to create an account by clicking "register" on the login page.  The account created in step 5 (for the IEEE PDF eXpress) is *different* from the account needed for the paper submission website.

Most conversions are done within approximately one minute on the IEEE PDF eXpress web site.  However, conversions from some source files may not be automated, and in such cases, the conversion may require one business day to complete.  Therefore, please plan ahead and *do not wait until the paper submission deadline to attempt the PDF compliance check*.

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